Free browser-side tool
PTO Accrual Calculator
Estimate newly accrued PTO using your employer's stated rate and balance cap.
How the estimate works
Enter the values supplied by your employer, written policy, or work record. The result updates in your browser and is not saved.
Formula
PTO earned = hours worked × the employer's stated accrual rate, limited to the remaining space below the balance cap.
Worked example
Inputs: 80 hours worked, 0.05 PTO hours earned per hour, a 20-hour current balance, and an 80-hour cap.
Result: 4.00 PTO hours added, producing a 24.00-hour balance.
How to read the result
The accrual rate should come from your employer's written policy or HR system. A rate of 0.05 means five hundredths of one PTO hour for each hour worked—not 5 percent of pay.
Important limitations
- The tool applies only the policy values entered and does not interpret whether a policy is lawful.
- Waiting periods, tenure tiers, carryover dates, forfeiture, and excluded hours are not modeled.
- The result is not an employer PTO ledger and does not save prior balances.